How To Easily Keep Your Drawings Up To Date, And Remove The Hassles And Doubt Over Who Should Take Responsibility

A recent case in which we were involved really drives home the importance of keeping up to date drawings and managing them responsibly and effectively. After being called to a site to assess and review their current site drawings management system, one of the issues highlighted was the lack of comprehensive site drainage drawings.

It was arranged for drainage survey to be undertaken and it quickly became evident that the site was in serious breach of current environmental legislation. Recommendations were given and immediately acted upon to rectify and prevent further environmental damage. If this had not been highlighted and addressed, the consequences could have been disastrous for the company.

By identifying the problems, from that initial assessment, the business avoided receiving a huge fine. Avoided being stopped from trading until the environmental damage had been corrected, and the directors avoided being held personally liable for the breach with the added worry of a possible jail sentence.

Could you be in this position and be completely unaware of it? You may want to ask yourself the following questions;

Do your drawings stand up to scrutiny? If you were asked to present your drawings to senior management right now for business expansion, could you 100% guarantee their accuracy and would they be representative of your current site status? An essential ingredient in effective site services management is to keep your drawings current. Outdated drawings lack key information and will lead to costly errors in planning.

What information would you expect to see on your drawings? Sparse drawings will not convey all the information you need to make important decisions in the effective functioning of your site. Too much detail is always better then too little.

Can vital information be retrieved quickly and easily from your drawings? A well adapted, user friendly drawings structure will extend user participation to include those with even the most basic CAD knowledge.

Do all of your drawings represent the current status of your site? If not, when were they last updated? Your drawings should be updated on a monthly basis to keep them current and effective. If they have not been updated during the last three months, the chances are you will be missing vital information about your site.

Do you have all of your site services information captured on drawings? Site services involves maintaining a complex system of resources that allows your site to function at full capacity. To maintain this equilibrium, you need to ensure that every piece of information within this complex structure is recorded and present within your drawings system.

Are you responsible for managing and updating your drawings? Devote a set amount of days per month, to keeping your site drawings up to date. Ask various departments to highlight any layout changes that have been made onto a drawing. Make this a regular exercise so that it becomes embedded into your site culture. You will reap the dividends.

Peace of mind, not out of time.

So, are you ready to enter a brave, new, efficient and structured world where all of your drawings are up to date and all of your information is readily and easily accessible? A world where you can be confident that there are no unwelcome surprises hiding within your drawings.

I am, you say, but there is one problem, where am I going to find the time in my busy schedule to achieve and maintain this ideal?

The good news is you don't have to! It's our business to create and maintain this ideal for you.

The starting point is to assess the drawings you currently have. By undertaking a thorough review of all your drawings, any potential problems will be identified and we will address them by working with you to find the most appropriate solution.

All out of date information will be updated to ensure that your drawings reflect the most current status of your site. A user friendly, bespoke, drawing system will be developed that best suits your needs. Once this has been completed, an action plan will be formulated to ensure that all of your information is kept current. An offsite back up plan will be put in place to ensure that you have a disaster recovery option. All of this can be achieved swiftly and with the minimum amount of disruption to you.

Our experience within site services emanates from our Managing Director, Dean Whitbrook. Dean, a mechanical engineer, has been involved in the site services arena for over 20 years. His vast knowledge and passion for this specialised field has been acquired over many years and he has provided his services to a variety of top blue chip clients. Each has benefited from Dean's heavy emphasis on attention to detail and delivery of work of the highest quality. We are proud of the DDC reputation within this field and guarantee work of the highest quality.

Our qualified engineers are Certified AutoCAD Professionals and we are also members of The Survey Association.

So, how will you benefit from our specialised, professional site services support?

You can have peace of mind that, your site information will always be up to date, preparing you for whatever demands are made of you. All site information will be instantly and easily accessible allowing you to deliver any site information requests quickly. You can rest assured that, should the worst happen and you experience the horror of losing your drawings system (this does happen), you can have your system back up and running the same day. You can confidently take control of emergency planning and procedures, knowing that you have all of the necessary elements in place to resolve any issues swiftly and with minimum disruption to your site.

This is what our clients say about our service

"DDC Engineering Solutions have been working alongside the Site Services Department for a number of years. In this time they have carried out full site surveys and produced drawings showing service distributions, plant layouts and general HS&E drawings. All drawings works were carried out from DDC Engineering Solutions offices. The work was done accurately, to the agreed timescales and to the fixed agreed costs. Their engineers worked alongside my works engineers and HS&E personnel, professionally and courteously. I am happy to recommend DDC for similar works."

How can we help you? DDC can offer to undertake a free review of your site services drawings, highlighting areas that need attention and offering advice on how to work smarter. DDC can currently offer this on a no cost, no obligation basis.

Call Holly on 0845 226 8531 (local call rate) to chat about your free review. Or alternatively, send an email to holly@ddc-uk.com with your details and Holly will arrange to contact you.

PS - Neglecting your responsibility for the maintenance of your site drawings could prove costly for you and your company. Don't leave anything to chance, call Holly now.